External Strategic Goals and Projects in 2015

E1 Efficient securing of the provision of academic literature at the University and expansion of digital services in particular

Students, teachers and researchers of all disciplines increasingly require digital literature and information services. This applies equally to the development on the Göttingen Campus, the increasingly supra-regional licensing of electronic resources and, at the national level, the transformation of the system of special subject collections into user-orientated digital Scientific Information Services.

(1) Establishment of services for user-driven acquisition and licensing

Results in 2015: On the basis of a concept for user-driven acquisition of e-books through the library catalogue, we purchased e-books totalling 150 000 Euros through study quality funds. We will evaluate this service in 2016.

(2) Continuation of the evaluation of the journal portfolio in close consultation with the Faculties

Results in 2015: In consultation with the faculties, we ordered and cancelled a number of journal subscriptions. In the future, we plan periodic joint evaluations of the discipline-specific journal portfolios.

(3) Establishment of a national Competence Centre for the Licensing of Electronic Resources (FID)

Results in 2015: Since 2014, we have established a Competence Centre for the Licensing of Electronic Resources in the context of the German Research Foundation’s Scientific Information Services (FID) in collaboration with the Staatsbibliothek zu Berlin - Preußischer Kulturbesitz and the Head Office of the Common Library Network (VZG). In September 2015, the technical platform of the Competence Centre went online. The service spectrum is further developed within the now established routine operation.

(4) Application for and development of Scientific Information Services for Mathematics, Anglo-American Studies, Central Asian Studies and Finno-Ugric Studies

Results in 2015: Since 2014, we have established a Competence Centre for the Licensing of Electronic Resources in the context of the German Research Foundation’s Scientific Information Services (FID) in collaboration with the Staatsbibliothek zu Berlin - Preußischer Kulturbesitz and the Head Office of the Common Library Network (VZG). In September 2015, the technical platform of the Competence Centre went online. The service spectrum is further developed within the now established routine operation.

E2 Co-development and collaborative implementation of a Campus concept for research and information infrastructures

Academic studies, teaching, research and general information practices are increasingly shaped by digital methods and digitally enhanced collaborations. We expand our range of services already developed for the Göttingen Campus.

(5) Development of a roadmap and a range of services offered by the Göttingen eResearch Alliance, founded in 2014 by the Göttingen State and University Library and the University Computing Centre (GWDG)

Results in 2015:  We successfully established consulting and training services on the subject of research data management at the Göttingen Campus. In addition, the eResearch Council of the Göttingen Campus consisting of representatives of all faculties and non-university research institutions was established to support networking activities.

(6) Creation and design of optimised working environments on the Göttingen Campus, e.g. Central Library, Learning and Study Building, divisional libraries on the North Campus

Results in 2015: As part of the Central Library refurbishment and since May 2015, the glass roof has been replaced in the lobby, 35 online bookable individual carrels for short-term use have been created for students, the area of the former textbook collection has been transformed into a large work area and a 'Room of Tranquility' has been set up. Since November 2015, a new parent-child area has been available in the Medical Library.

E3 Further promotion of electronic publishing, Open Access and research information systems at the University

The University of Göttingen supports Open Access publishing in order to improve the dissemination and visibility of research conducted at the University and to actively participate in the transition into an open science system. With Göttingen University Press and the publication fund, we have already provided services that are in great demand on the Göttingen Campus. With our international activities (COAR, OpenAIRE), we are well networked and have been promoting major developments.

(7) Development of a concept for comprehensive publication data management in collaboration with the University's Research Department and Strategy Development and Controlling Unit

Results in 2015: The concept developed in 2015 will be implemented in 2016 through funds from the Structure and Innovation Fund of the Presidential Board of the University of Göttingen.

(8) Proposal to adapt the University's Open Access recommendations to changing conditions

Results in 2016: In 2016, the new Open Access Guideline of the University of Göttingen (including the University Medical Center Göttingen) came into force.

E4 Expansion of active partnerships and collaborations in research and teaching

Research and teaching are becoming more and more interdisciplinary and collaborative. Academic information is provided, produced and managed on site, close to the user. We therefore collaborate directly with researchers from all disciplines.

(9) Formation of subjects teams of subject specialists and other experts to extend services related to academic information practice (literature search, reference management, publication and research data management) in collaboration with the Faculties

Results in 2015: 4571 participants joined our 533 courses on information literacy.

(10) Support of Digital Transformation as a research focus on the Göttingen Campus

Results in 2015: With our participation, digital transformation was established as a university research focus.

(11) Strengthening of the Digital Humanities through participation in degree courses

Results in 2015: As a partner of the Göttingen Centre for Digital Humanities, we support courses on the Göttingen Campus.

(12) Expansion of services for the elaboration and publication of digital editions

Results in 2015: As a partner of digital edition projects, we provide support from an information science and technical perspective and offer infrastructure services for their planning, production and presentation (DARIAH-DE, TextGrid). Since December 2015, the digital genetic-critical and annotated edition of Theodor Fontane's notebooks has been published successively. The whole service spectrum will be available in 2016 on the Internet.

E5 Further development of the indexing, use and conservation of the Library's special collections

As one of the most important and leading libraries in the preservation and digital presentation of the cultural and scientific heritage, we aim at securing and expanding this position.

(13) Consortium leadership in the main phase of the Bibliography of Books Printed in the German-Speaking Countries from 1701 to 1800 and digitisation of these books

Results in 2015: We took consortium leadership of the DFG project Bibliography of Books Printed in the German-Speaking Countries from 1701 to 1800. In this function, we organize the progress of this national bibliographic project together with the DFG head office. In addition, we catalogued and digitized 3100 prints and 400 journal volumes, provided them with structural data and put them online within the framework of the first part of the VD18 main phase (September 2014 - September 2015).

(14) Draft, planning and beginning of acquisition of funds for a special exhibition in 2017

Results in 2015: We developed a concept for the exhibition 'Dinge|Denken|Lichtenberg' and coordinated it with the exhibition’s Scientific Advisory Board and its Board of Trustees. Funding acquisition was started in late 2015.

(15) Systematic concept for the indexing and digitisation of high-value scholarly papers

Results in 2016: The concept was completed in the first quarter of 2016.

E6 Advisory support of the University's collections in indexing and digitisation

On the basis of our rich experience in indexing and digitising the cultural and scientific heritage, we support the University's collections.

(16) Introduction of software for recording and publishing collection objects and their respective digital representations

Results in 2015: kuniweb was further developed as a database for collection objects in the humanities and cultural sciences (spectrum workflows, integration of controlled vocabularies).

(17) Development of standards for the contextualisation of collection objects

Results in 2015: Using the example of the Asch Collection, we developed a metadata model for the heterogeneous collection material. A selection of objects from the collection will be used for model validation purposes until the end of the project in August 2017.

E7 Securing of permanent access to academic information

Our activities have significantly influenced national and international research on digital long-term preservation. We implement the results systematically on site.

(18) Definition and implementation of data preservation principles for valuable digital assets at the Göttingen State and University Library and on the Göttingen Campus

Results in 2015: The data preservation principles developed in 2015 will be implemented by 2017.

(19) Establishment of business procedures for the permanent registration of knowledge resources on the Internet ('persistent identifier')

Results in 2015: The business procedures identified in 2015 will be implemented in 2016 in collaboration with University Computing Centre and the DataCite research data consortium.

Internal Strategic Goals and Projects in 2015

I1 Critical review of current areas of responsibility and systematic implementation of review findings

Against the background of changing requirements, we critically review our tasks and adjust our resources accordingly.

(20) Definition of specific audit areas for task assessment

Results in 2015: Already implemented in some concrete areas, task appraisal will be continued on the basis of key performance indicators to be developed in 2016.

(21) Review and adjustment of structures in selected areas

Results in 2015: The organizational structures of various areas (directorate, departments, planning committees) have been adapted to optimize workflows.

(22) Passing of guidelines for the management of printed stocks

Results in 2015: The draft is expected to be adopted in 2017.

I2 Strategic and cost-conscious deployment of personnel and financial resources

We meet the dynamics of change of knowledge cultures and information practices with targeted activities in the areas of personnel planning and budget management.

(23) Further development of strategic personnel planning

Results in 2015: In order to strengthen the development of efficient information infrastructures, we identified six job positions: Head of Project Office, process engineer for library systems and information services, legal advisor on copyright and licensing law / subject specialist for political science and law, data analysts for scientific information, spatial and geospatial data and language and text data.

(24) Enhancement of the role of management executives in financial management (improvement of budget management)

Results in 2015: Following the revision of workflows, the library’s executive staff are involved in the budget allocations of each year as cost managers.

I3 Securing of the skills of employees, expansion of their skills to take on new tasks and creation of attractive prospects

The promotion of employee potential is an important goal of systematic personnel development especially in the light of changing tasks. Services for already identified training needs are extended.

(25) Systematic introduction of training consultations

Results in 2015: As the first institution at the University of Göttingen, we systematically introduced training consultations in all departments.

(26) Comprehensive needs-orientated training programme

Results in 2015: We established a regular training programme and will supplement it with an additional educational employee programme by 2017. Each year, we develop a program that takes into account requirements resulting from our training consultations.

I4 Enhancement of customer focus and optimisation of communication with the Faculties

The communication habits of students and scholars in different subject cultures are heterogeneous. We tailor our communication to the requirements of our target groups.

(27) Diversification of public relations using target-group specific communication channels

Results in 2015: On the basis of our user survey conducted in 2014, we determined relevant communication channels within the disciplines and status groups at Göttingen University. They will be used by employees from various library areas in 2016 in order to convey information relevant for users.

(28) Systematisation of liaison with student councils and student groups

Results in 2015: See (2015-27) Diversification of public relations using target-group specific communication channels.

(29) Improvement of public information on experts in the Library

Results in 2015: In addition to contact details of our employees, our website provides further linked information on their professional competencies (eg committee and teaching activities, publications and presentations), their consent provided.

I5 Optimisation of business and project organisation

We meet the dynamic change of information practices with project-oriented organisational structures that are supported by digital business procedures.

(30) Establishment of defined transitions from the project status into the operational status

Results in 2015: The project, which has already been implemented in some areas, will continue in 2016.

(31) Restructuring of the intranet

Results in 2015: The content structure and technology concept adopted in 2015 will be implemented in 2016.

(32) Introduction of the new library management system (LBS 4) and the new cataloguing standard (RDA)

Results in 2015: Conversions were completed in 2015.

(33) Establishment of further digital business procedures for work rotas, applications, business trips and training applications

Results in 2015: We have already introduced the online application portal and online business trip processing and are preparing a service agreement to implement a work rota software.

I6 Expansion of quality management for Library services

To maintain our high quality of service, we keep standards that we continually adapt to changing conditions.

(34) Expansion of reporting in the areas of library use and digital services

Results in 2015: We adapted our range of key performance indicators with regard to user-generated events and digital services.

(35) Concept and documentation for data and service safety

Results in 2015: The concept was completed in 2015 and will be constantly updated.

(36) Finalisation of the overall revision of risk assessments

Results in 2015: We revised our risk assessments of all library areas and will update them regularly. In addition, we introduced safety instructions. They too will be given on a regular basis.

I7 Generation of additional revenues

Our achievements in procuring third-party funding for activities in literature, research and transformation activities will be continued.

I8 Co-ordinated development of technology deployment at the Library

Digital solutions are subject to rapid change. We devise concepts and new developments for the design and maintenance of the digital service landscape that are co-ordinated with partners on the Campus.

(37) Establishment of frameworks for technological solutions ('digital policies') in selected areas such as retro-digitisation, IT architecture, metadata and long-term preservation

Results in 2015: Our digital policies are available online.

(38) Introduction of generic software platforms ('Platform as a Service') for selected services

Results in 2015: The project, which has already been implemented in some areas, will continue in 2016.

I9 Pursuit of exploratory and innovative ideas

This objective is an intrinsic part of many of our goals and projects. Among the biggest challenges are the rapidly and widely varying requirements related to information search.

(39) Development of a concept for a project on the future of information search

Results in 2015: The project will be carried out in 2017.

I10 Flexibilisation of organisational structures

We strengthen self-reliance and co-operation within our organisation.

(40) Establishment of a cross-departmental project governance

Results in 2015: As an efficient instrument for implementing our strategic goals, we established a cross-departmental project group to support the implementation of our 40 strategic projects in 2015.