External Strategic Goals and Projects in 2016

E1 Efficient securing of the provision of academic literature at the University and expansion of digital services in particular

Students, teachers and researchers of all disciplines increasingly require digital literature and information services. This applies equally to the development on the Göttingen Campus, the increasingly supra-regional licensing of electronic resources and, at the national level, the transformation of the system of special subject collections into user-orientated digital Scientific Information Services.

(1) Journal portfolios: Updates in the Humanities, Mathematics and the Earth Sciences

Results in 2016: We reviewed our extensive range of journals and series acquired through a network of exchange and donations in all disciplines and adjusted it to ours users’ needs. In consultation with the Faculties of Geosciences and Mathematics, we shifted updating of the electronic journals portfolio to the usual rotation cycle in 2017 in order to view the portfolios within the overall framework of the natural sciences.

(2) Further development of the Competence Centre for the Licensing of Electronic Resources

Results in 2016: The Competence Centre’s service portfolio was continually expanded. A successful application for continued funding will support a second three-year project phase (2017-2019) to further develop its services.

(3) Mobile devices: Improved catalogue usability and support of mobile access to eCampus

Results in 2016: Improving catalogue usability for mobile devices is part of our strategic project 'Future search for information'. On the basis of current user needs, we will draw up a comprehensive project concept by January 2017.

E2 Co-development and collaborative implementation of a Campus concept for research and information infrastructures

Academic studies, teaching, research and general information practices are increasingly shaped by digital methods and digitally enhanced collaborations. We expand our range of services already developed for the Göttingen Campus.

(4) Refurbishment of the Central Library (completion)

Results in 2016: We combined the service desks previously distributed on the ground and first floors of the Central Library to offer a central, extended reception as well as service and information desk area in the Lobby. Our Self-Pickup Area was integrated into this area. In the gallery areas on the first and second floors, lounge areas have been created for study breaks. They are supplemented by new group work spaces and rooms on the first and second floors. 57 carrels for PhD students have been available through online bookings since October 2015. The remaining building alterations will be completed in early 2017.

(5) Chemistry Divisional Library: Transfer of stocks to the Central Library

Results in 2016: We moved the entire Chemistry Divisional Library holdings into the Central Library stacks, where they are available through the Göttingen University Catalogue (GUK) – except for the chemistry textbooks, now available at the Physics Divisional Library.

(6) Circulation accounts: Extended functionalities, e.g. password management, service desk selection, reservations

Results in 2016: The project has been transferred to the strategic project plan for 2017.

(7) Inter-library loan accounts: Automated payment of inter-library loan fees

Results in 2016: Owing to parallel developments at the Head Office of the Common Library Network, this project was put on hold for the time being.

(8) Information literacy: Further development of discipline- and issue-specific services and online tutorials

Results in 2016: A newly developed website informs on all our services regarding the search for literature, reference management, working with research data, and scientific writing and publishing. A self-learning area offers course material and tutorials available for download. New events (term-paper clinics, coffee lectures) supplement our courses.

(9) Development of a roadmap and a range of services offered by the Göttingen eResearch Alliance, founded in 2014 by the Göttingen State and University Library and the University Computing Centre (GWDG)

Results in 2016: Göttingen eResearch Alliance services were successfully continued and optimised. Also, we began developing digital services for researchers. They include a repository for research data as well as an information portal on research equipment systems at Göttingen University that will be online in 2017. At the same time, scenarios for the reuse of information infrastructure components were developed, and networking with other sites was expanded to intensify the exchange of experiences.

E3 Further promotion of electronic publishing, Open Access and research information systems at the University

The University of Göttingen supports Open Access publishing in order to improve the dissemination and visibility of research conducted at the University and to actively participate in the transition into an open science system. With Göttingen University Press and the publication fund, we have already provided services that are in great demand on the Göttingen Campus. With our international activities (COAR, OpenAIRE), we are well networked and have been promoting major developments.

(10) Digital editions: Service establishment and consolidation

Results in 2016: We systematised and optimised the communication of our service portfolio (website, road shows) and identified technological and resource framework conditions. We plan a comprehensive concept for establishing the service for mid-2017.

(11) Establishment of research data publication services

Results in 2016: In collaboration with the University Computing Centre (GWDG) and the Göttingen eResearch Alliance, we evaluated a number of platforms for research data publication and explored possible connections to the future new research information system at Göttingen University. A first prototype for data publication will be offered in spring 2017.

(12) Research information system: Establishment of a a publication data services and improved author identification

Results in 2016: We paved the way for the new publication data management service that will be available for researchers of Göttingen University in 2017. Since late 2016, our library has been a member of the German ORCID Consortium and will implement standardised author identification services.

E4 Expansion of active partnerships and collaborations in research and teaching

Research and teaching are becoming more and more interdisciplinary and collaborative. Academic information is provided, produced and managed on site, close to the user. We therefore collaborate directly with researchers from all disciplines.

E5 Further development of the indexing, use and conservation of the Library's special collections

As one of the most important and leading libraries in the preservation and digital presentation of the cultural and scientific heritage, we aim at securing and expanding this position.

(13) Scholarly papers: Transfer of the catalogue into a nationwide platform

Results in 2016: In collaboration with the Kalliope team, we adjusted the catalogue data used so far to prepare them for later integration into the national search portal Kalliope. The project will be completed in May 2017 as scheduled.

(14) Special exhibition in 2016 'Conn3ct – 2 media, 1 story'

Results in 2016: In collaboration with the Flanders Heritage Library and the Royal Library of the Netherlands in Den Haag, we showed the exhibition the 'Conn3ct: 2 media, 1 story' from 7 October to 18 December 2016. In the Pauliner Church, we displayed manuscripts and prints from our library as well as Flemish and Dutch loans.

(15) Special exhibition in 2017 'Dinge|Denken|Lichtenberg'

Results in 2016: Planning of the exhibition, begun in 2015, was continued by raising additional third-party funds, drafting its content concept, choosing objects for display, developing an accompanying programme and awarding an exhibition design contract.

E6 Advisory support of the University's collections in indexing and digitisation

On the basis of our rich experience in indexing and digitising the cultural and scientific heritage, we support the University's collections.

(16) Collection software: Implementation in selected areas on the Göttingen Campus

Results in 2016: 'kuniweb', a software introduced in 2015 for the humanities and cultural sciences to record and publish collection objects and their respective digitised images, was complemented by 'naniweb', a tool to support adequate indexing of collection objects and digitised images from the natural sciences. In this context, the use of relevant classifications and standardised terminologies was implemented through an online connection to the GF Bio system.

E7 Securing of permanent access to academic information

Our activities have significantly influenced national and international research on digital long-term preservation. We implement the results systematically on site.

(17) Data sustainability: Implementation of long-term preservation for relevant digital holdings

Results in 2016: The offline holdings of the Göttingen Digitisation Centre were migrated from CD and DVD to online media. The data are added to the University Computing Centre’s bit stream preservation. For other big data holdings (up to 40 000 CDs/DVDs), sample sets were produced. 

(18) Data management: Implementation of a data registry

Results in 2016: In collaboration with the University Computing Centre, we introduced a data registry for permanently citeable identifiers (handle service) using the Collection Portal as an example.

Internal Strategic Goals and Projects in 2016

I1 Critical review of current areas of responsibility and systematic implementation of review findings

Against the background of changing requirements, we critically review our tasks and adjust our resources accordingly.

I2 Strategic and cost-conscious deployment of personnel and financial resources

We meet the dynamics of change of knowledge cultures and information practices with targeted activities in the areas of personnel planning and budget management.

(19) HR planning: Concept for adjusting to the transformation of the service portfolio

Results in 2016: Five of the job positions identified in 2015 were filled successfully.

(20) Acquisition and licensing: Improved financial management

Results in 2016: Improved procedures as well as simplified budget structures for literature acquisition and licensing management were developed. Their implementation was prepared for the 2016/2017 yearly transition.

I3 Securing of the skills of employees, expansion of their skills to take on new tasks and creation of attractive prospects

The promotion of employee potential is an important goal of systematic personnel development especially in the light of changing tasks. Services for already identified training needs are extended.

(21) Management development: Additional qualifications for inter-divisional project work requirements

Results in 2016: The strategic project 'Development of leadership and of social skills for individual and teams', conceived in 2016, will be implemented in close co-ordination with the 2017 programme for leadership development at the University of Göttingen.

(22) HR development: Development of further suggestions resulting from the employee survey findings

Results in 2016: Using the virtual participation tool 'MAB-KOM', library employees proposed and subsequently evaluated and prioritised measures. Particularly high-priority measures will be implemented in 2017.

I4 Enhancement of customer focus and optimisation of communication with the Faculties

The communication habits of students and scholars in different subject cultures are heterogeneous. We tailor our communication to the requirements of our target groups.

I5 Optimisation of business and project organisation

We meet the dynamic change of information practices with project-oriented organisational structures that are supported by digital business procedures.

(23) Library Rules revision

Results in 2016: The project will be carried out in 2017.

(24) Media processing: Reorganisation due to the shift to digital resources

Results in 2016: We developed a reorganisation concept for library areas predominantly acquiring and processing printed media. It will be implemented in 2017.

(25) Acquisition budget: Adaptation to new funding schemes (Scientific Information Services) and business models (Open Access)

Results in 2016: We prepared the necessary acquisition budget shifts and preparation for the sustained financing of the Open Access publication fund of the University of Göttingen through the library’s acquisition budget. They will be implemented in 2017 in connection with the project 'Acquisition and licensing: Improved financial management'.

I6 Expansion of quality management for Library services

To maintain our high quality of service, we keep standards that we continually adapt to changing conditions.

(26) Development of service usage key indicators

Results in 2016: The library’s service groups drew up draft key performance indicators. Their implementation requires further preparatory work, especially with regard to qualitative indicators.

I7 Generation of additional revenues

Our achievements in procuring third-party funding for activities in literature, research and transformation activities will be continued.

(27) Establishment of a Project Office to support the Library's third-party funded and strategic projects

Results in 2016: The Project Office, established in May 2016, supports project managers at the library and the Göttingen Centre for Digital Humanities (GCDH) in preparing, carrying out and concluding third-party funded and internal projects. In the build-up phase, basic processes were revised, new structures were established and working aids were developed. This process will be continued and complemented by aspects of quality assurance in 2017.

I8 Co-ordinated development of technology deployment at the Library

Digital solutions are subject to rapid change. We devise concepts and new developments for the design and maintenance of the digital service landscape that are co-ordinated with partners on the Campus.

(28) Identification and implementation of concrete measures for data and service security at the Library

Results in 2016: The file server and rights infrastructures were updated along with data backup methods and have since been serviced regularly.

I9 Pursuit of exploratory and innovative ideas

This objective is an intrinsic part of many of our goals and projects. Among the biggest challenges are the rapidly and widely varying requirements related to information search.

(29) Strategy workshop: Concepts for the further development of stock management, stock preservation, manuscripts and scholarly papers, search for information, the Electronic Reading Room and remote access to digital resources

Results in 2016: We developed a concept for the digitisation of manuscripts and scholarly papers as well as a concept for future information search services the implementation of which is planned in 2017. The development of a conservation management concept, which has already begun, will continue in 2017.

I10 Flexibilisation of organisational structures

We strengthen self-reliance and co-operation within our organisation.

(30) Establishment of cross-departmental service groups

Results in 2016: The service groups 'Learning Spaces', 'Delivery Services', 'Literature Supply', 'Publishing Services', 'Research Services' and 'Cultural Heritage' provided a description of the service portfolios used for purposes of user communication, service organisation and reporting. They aim at giving even more weight to library usage in developing library services.